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****UNAPPROVED
DRAFT****
IHETS Management Committee
November 18, 2003
PRESENT: Patrick Alles, Independent Colleges of Indiana; Wayne Bohm,
University of Southern Indiana; Vernon Houchins, Vincennes University;
Bill Kramer, Ivy Tech State College; Steve Mayo, Purdue University;
Fred Nay, Ball State University; David Ross, Public Library; Phyllis
Usher, Department of Education; Brian Voss, Indiana University
IHETS STAFF: Tim Fisher, George Jensen, Dave King, Richard Miles,
Tim Ping, Kevin Siminski, Lynn Ward, Julie Wheeler
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The meeting
was called to order at 10:05 and introductions were made.
APPROVAL OF MINUTES
Voss moved that the minutes of the September 16, 2003 meeting
be approved. Houchins seconded the motion and it was unanimously
approved.
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PENDING
ISSUES
Ideas/Lifelong Learning Service Update: Miles stated
that we have had several rounds of technical tests with
stations and are currently putting into place the operations
procedures for the master control system, and it will
go live on January 5, 2004 . Currently, WFYI, WTIU and
WNIN have made firm commitments to carry the service.
The content for the first semester will primarily be
college courses. The classes run from midnight to 6:00am
and will be repeated several times during the week to
give students more than one chance to catch a class, although
we fully expect most students to record for later viewing.
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The rest
of the schedule will include 2 series on daycare/parenting
skills (one in English and one in Spanish); several
adult personal enrichment courses on subjects
like photography and how to run a small business;
and, a “feed for teachers” - programs that K-12
teachers might be able to use in their classes.
As this is a brand new service, we will use this
first semester to work out all of the potential
kinks. We are not encouraging students to register
for classes if their sole method of access to
this material. Therefore, the classes we have
chosen this first time around are also available
via other means.
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Higher Education Blueprint Additions:
King noted that the document was sent
out prior to the meeting. The IPSE
Group looked at an earlier draft of
the Commission for Higher Education's
Blueprint, there was an opportunity
to add information about what is happening
with distance learning and technology
mediated learning.
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King
reported that we also sent them
a chart which shows Indiana Postsecondary
E-Learning Enrollment, as well
as multiple word insertions throughout
the document. We offered the opportunity
to reference the Indiana Learning
Portal project as a way to expand
the capabilities in higher education
as well as provide access as students
move from K-12 to higher education
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I-Light 2 RFP: Siminski reported
that the RFP went to the Department
of Administration last Friday.
He will meet with the Head of
Procurement tomorrow to address
any questions after which time
it will be posted on the IDOA
web site. From that point on,
IDOA will handle all of the procurement
process and manage the vendors.
Siminski announced a Bidders Conference
to be held on December 9 at the
IGC South Conference Center .
He anticipates a large group and
encouraged members of the I-Light
Steering Committee to attend.
Some important dates in the
process include: March 12
– submit our written recommendation
for a vendor; March 19 – we
will announce the winner vendor
of the I-Light 2
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RFP; May 1 - we will have a contract
negotiated with the winning vendor
and begin the operational work
to begin piecing together the
dark fiber network ; and, the
goal is to have an operational
network on December 1, 2004. At
the beginning of the year, we
will start looking at the electronics
of how to light the network and
will rely on the expertise of
others that have done this before.
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Screening Committee:
King reported that as
of mid-November, we received
some 60 applications for
the Director of Operations
position. The Screening
Committee will meet on
November 24 to review
the applications and narrow
the search to the top
3-5 candidates. We plan
to schedule interviews
during the first week
of January and have a
recommendation for the
Management Committee at
the January 20th meeting.
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Project Update: King
reported that we have
just completed the
CEO presentations,
which was a goal at
the time the prototype
was completed. We
have created sub-groups;
one is working on
grant proposals, one
is working on governance,
and another group
is looking at the
on-going evolution
of technology.
Just prior to the
Internet2 meeting
in Indianapolis last
month, we sponsored
a day-long workshop
on middleware for
the technical representatives
from the partner organizations.
It was a well attended
and excellent presentation.
King reported that
during the CEO presentations,
we invited Scott Massey-Humanities
Council, Barbara
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Maxwell-State
Library and Bill Plater-IUPUI
together to go through
the prototype and
have some discussion
as to where to go
next. At that meeting,
Plater offered to
host a reception and
demonstration of the
Indiana Learning Portal,
the SmartDesktop being
developed by the Humanities
Council, and perhaps
demo other portal
projects such as the
IU system-wide portal.
It is scheduled for
December 9 on the
IUPUI campus. This
will be a good opportunity
to demonstrate were
we are with the prototypes
but also to show the
interactive capability
and how the complimentary
aspect of what we
are planning creates
synergy and new opportunities.
Approximately 150
invitations were sent
from Plater's office.
The efforts to develop
proposals are currently
focusing on what the
Lilly Endowment expects
and whether the Lumina
Foundation is interested.
In addition, King
met with the president
of Sloan Consortium
from the Sloan Foundation
to access their interest.
King added that all
of documents and the
prototype are available
on the IHETS web site.
King noted that we
need to be looking
for potential partners
from other states.
Many states are talking
about this kind of
thing and for some
of the national sources
of funds, it would
be good to put together
a coalition of states
to show that they
don't have to reinvent
it, we can make them
interconnective and
there are advantages
to these types of
collaborative efforts.
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| Satellite
Streaming Initiative
Status Update:
Ping reported
that several staff
is involved in
six functional
teams. Those teams
have begun meeting,
have developed
team charges and
are in the process
of developing
specific project
plans with detailed
tasks, milestones,
and deliverables
associated with
them. The team
plans will be
rolled into one
master project
plan. Ping then
reviewed the technology
implementation
timeline. We anticipate
having a streaming
solution identified
by May 1, 2004
, begin pilot
testing in August,
2004 and have
a production service
available by May,
2005.
Ward reviewed
the current activities
in each area.
The Engineering
area is conducting
on-going research
into hardware
and software solutions
both for the video
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component
and the interactive
voice component
of the new
system. Currently
they are working
on defining
the parameters
for an extensive
functional
requirements
gathering
effort that
will be undertaken
by the Communications
group.
The Communications
area has been
developing
a new section
of the IHETS
web site to
be released
later this
week. This
will be the
place to gather
the most up-to-date
information
about the
migration
from satellite
to streaming
interactive
video. The
new site will
include an
overview that
explains the
rationale
behind this
initiative,
the timeline,
regular status
reports, FAQs,
information
on how stakeholders
can participate
in the development
process, a
web form for
asking questions
in a one-on-one
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form to
subscribe
to a mailing
list and
online
discussion
forums.
Ward
reported
that a
general
announcement
will go
out next
week to
update
all of
the stakeholders
on the
status
of the
project.
The announcement
will include
information
about
the new
section
on the
web site
and alert
them about
the various
opportunities
that will
be made
available
to them
to participate
in the
project.
Ward
added
that we
are gearing
up for
a major
functional
requirements
gathering
activity
which
will begin
in December
and conclude
in March,
2004.
Representatives
will be
identified
at origination
and receive
sites
for face-to-face
focus
groups
to assist
us in
gathering
information.
For those
that are
unable
to participate
in the
focus
groups,
we will
be offering
a variety
of online
surveys
that will
give an
opportunity
to voice
their
specific
needs
and concerns.
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| Budget Update:
Fisher
reported
that
at
the
end
of
Quarter
One,
we
were
at
19%
of
expending
our
budget,
rather
than
the
anticipated
25%.
On
the
revenue
side
we
were
at
31.9%
received.
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COMMITTEE
REPORTS
ITC:
Nay
reported
that
the
group
has
been
working
on
updating
the
IP
Video
project
report
from
two
years
ago
and
continue
to
meet
with
vendors
on
new
technologies
and
evaluate
products.
IPSE:
Ward
reported
that
discussion
at
recent
meetings
included
the
ICHE
Blueprint,
satellite
migration,
and
the
Indiana
Learning
Portal.
In
addition,
the
IPSE
reconvened
an
ad
hoc
task
force
to
revisit
the
home
institution
model
to
allow
greater
flexibility
to
accommodate
the
private
institutions.
The
result
was
the
addition
of
several
privates
to
the
ICN
catalog.
Due
to
some
tuition
differentials,
they
are
not
participating
fully
in
the
home
institution
model.
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The next phase of the task force work is to look at how
to
more
seamlessly
incorporate
the
private
institutions
into
the
ICN.
It
was
decided
that
this
issue
will
be
passed
on
to
the
ICN
Learner
Services
Team.
The
IPSE
is
looking
at
the
reconfiguration
of
the
ideas!
Advisory
Board.
All
public
broadcasting
stations
will
participate
and
have
representation
on
the
Board
through
four
members
that
will
represent
the
nine
stations.
Previously
only
members
of
the
central
Indiana
public
broadcasting
group
were
represented
on
the
Board.
We
also
had
a
chance
to
revisit
the
Advisory
Board
membership
for
higher
education
and
will
be
adding
John
Beeson
–
IU
Continuing
Studies.
Ward
added
that
in
July
the
Director
of
the
ICN
Student
Services
Center
at
ICPAC
resigned.
Prior
to
that,
we
had
been
considering
relocating
the
SSC
to
IHETS.
We
felt
that
this
was
an
appropriate
time
to
start
that
process
and
are
currently
making
that
transition,
to
be
complete
by
May,
2004.
Carol
Brunty,
former
IHETS
Communications
Manager,
was
hired
as
SSC
Manager.
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| STAFF REPORTS
King
asked
the
group
for
feedback
about
logistics
of
having
conference
call
meetings.
The
consensus
was
that
it
works
well
and
is
a
timesaver.
The
next
meeting
will
be
January
20
and
agenda
items
will
include
an
update
on
the
ideas!/Lifelong
Learning
Service
and
a
report
from
the
Screening
Committee.
The
meeting
adjourned
at
10:55
am
.
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